Memorandom of Association|| Saca Group || Study Abroad Consultants Association

General Body

General Body shall comprise of all members of the Association. The ex-officio member shall be permanent invitee / observer to the General Body meetings, without any voting rights.

Powers Duties and Fucntions Of The General Body

To do sincere efforts for achieving the aims and objects of the Association.
To make alterations, amendments in the constitutions of the Association.
Bringing about amendments in the memorandum of Association and Rules and Regulations of the Association.
To formulate general policies of the Association in conformity with its objectives.
To appoint an auditor or auditors for auditing the accounts of the Association who shall be appointed to audit the accounts for each financial year. However, the first auditors of the Association shall be appointed by the Executive Committee.
General Body will have a right to extend or curtail composition of and the rights and duties of the Executive Committee.
To consider and approve the audited Annual accounts.
To approve Rules regarding fixation of membership fees and subscription for various categories of members from time to time based on the recommendations of the Executive Committee.

Quorum&Notice Of Meetings and Periodicity Of Meetings

An Annual Meeting of the General Body must be held at least once every year. Besides this annual meeting the Executive Committee is free to call a General Body meeting as and when it feels necessary to do so

Members shall also have a right to call a meeting of General Body if it is considered necessary, provided at least 1/4th of the total strength of the General Body members’ requisition the Executive Committee is writing to do so. After such a requisition by such members, the Executive Committee shall forthwith proceed to call a meeting of the General Body within a period of 30 days of such requisition.

Quorum of the meeting of the General Body shall be 1/5th of the total strength of General Body members present personally or through duly authorized representatives of members.

In case of specific quorum is not present on the date the General Body meeting has been scheduled / convened, the same shall automatically be adjourned to the same day, three hours hence forth and the members present at that time would be deemed to be the quorum for that meeting.

Notice / intimation of the meeting to the members shall be given at least clear twenty one day in advance.

A General Body meeting may however be called by giving to the members clear seven days notice or a shorter notice if consent thereto is obtained in writing, from at least 3/4th of the total strength of General Body members.

Executive Committee

The Association's executive committee would be made up of seven members, comprising office bearers and one nominee from each of the major centres in Delhi, Mumbai, Bangalore, Madras, Hyderabad, and Calcutta, with the first "interim Executive Committee" being the exception. For purposes of representation, these facilities will be referred to as "Regional Chapters". Outside of these major centres, representatives could affiliate themselves with the Region (Centre) that is most beneficial to their company.

Strength

The strength of the Executive Committee shall be eleven including office bearers.

Compostiion

President
Vice President
General Secretary
Secretary
Treasurer and 6 members
The ex officio member shall be permanent invitee / observer to the executive committee meetings, without any voting rights

Election Of The Executive Committee

Executive Committee to select all the office bearers

The Regional Chapter in each region will meet to elect / nominate one of their member and a standing proxy for him to the executive committee.

A list of new elected body members will be submitted with the Registrar of Societies duly attested by the three outgoing body members

Terms Of The Office Of The Executive Committe

Members of the Executive Committee will be chosen for one-year terms. To guarantee continuity, 6 members will serve for one year, while 5 members of the original committee will serve for two years. At the first meeting, a vote will decide who will retire after a year. As seats become empty, nominations will be made in the future.

Powers and duties of the Office Bearers of the Executive Committee

President

To preside over the meetings of the General Body and the Executive Committee.
To be one of the signatories in the operation of bank accounts of the society.
To keep watch over the general working of the society.
To have powers of casting vote.
To delegate all or any of the powers to the Vice President or to the General Secretary of the society
To manage the society rightly and justly with the sole intention of achieving the aims and objects of the society

Vice President

To act in the capacity of the President in his absence. The Vice President shall preside over the meetings in the absence of the President.

General Secretary

He will be Chief Executive of the society.

To To carry on day-to-day work of the society in conformity with the aims and objects of the society and to resolutions of the Executive committee and the General Body.
To call meetings of the General Body and the Executive Committee of the Society.
To keep a regular written record of proceedings of the meetings of the Executive Committee and the General Body.
To correspond on behalf of the Society.
To appoint, suspend, dismiss, paid employee on behalf of the Society and to grant leave, allowance, increment of them subject to approval and overall guidance of the Executive Committee.
To open and conduct joint account, in bank, post office or other institutions in the name of the Society.

Secretary

To assist the General Secretary in all his duties, and to act on his behalf in his absence. To do all such things that may be delegated to him.

Treasurer

To keep an account of all the Banks cash and other accounting transactions of the Society.

To operate cash dealings of the Society.
To receive, raise and collect funds / donations / subscriptions / dues, as per the Rules and Regulations of the Society etc.
To prepare and present the budget for the following year duly audited in the annual meeting of the General Body regularly.
To maintain proper books of accounts and records of the Society and to get the same audited by the Auditors of the Society.
To be one of the signatories in operating the bank account of the Association along with other executive.

Powers Of The Executive Committee

The Executive Committee shall have powers to do all such acts, matters and things deemed necessary, proper or expedient for carrying on the affairs of the Association, except only such of them as are expressly directed under the rules and regulations of the Association, to be exercised by members in the General Body meeting.
To execute the resolutions of the General Body.
To collect funds for meeting the expenses of the Association.
To open and close accounts in Banks in the name of the Association.
To appoint and delegate its powers to a sub-committee or to any member of the General Body or other persons as they may deem fit for specific purposes and may at its own discretion revoke such powers.
To invite any member or members or experts / advisers to participate in its meetings
To authorize expenditures in general.
To discuss and frame the annual budget of the Association.
To enroll members as per membership rules in the Association.
To purchase, take on lease, acquire any land, building, houses or other immovable or movable property as may be required or deemed expedient for the purpose of the Association.
To commence, institute, prosecute and defend all such actions and suits as the Committee may think necessary and to compromise and submit to arbitration of the same actions and suits as the Committee in their discretion may think it.
Right to recall: The general body must be vested with powers to recall any member of the executive committee if he or she is found to be behaving in a manner inconsistent with the best interests of the membership. A system of recall can be initiated wherein a 10% of members of STUDY ABROAD CONSULTANTS’ ASSOCIATION will form quorum to initiate proceedings. This will need to be ratified by 75% of the of STUDY ABROAD CONSULTANTS’ ASSOCIATION members to recall the member. Voting can be electronic or at general body meetings

Quorum Notice And Periodicity Of Meeting Of Executive Committee

Quorum for the meeting of Executive Committee shall be four members present personally. Notice for the meetings of the Executive Committee should be given at least seven days in advance. However, an emergency meeting can be called at a short notice.
Initially executive meetings would be conducted quarterly until the Association is on a firm footing; then less regularly as determined by the Executive.
Meetings would be conducted in a different location/city on each occasion with the host executive member chairing the meeting and arranging for local venue etc., Each Executive Committee member would be responsible to pay their own expenses to attend meeting and local representatives could attend meetings as observers but not have any voting rights.
An Executive Committee member shall be deemed to have vacated his office if he absents himself from three consecutive meetings of the Executive Committee, or from all meetings of the Executive Committee for a continuous period of three months whichever is longer without obtaining leave of absence from the Executive Committee.

Source Of Funds And Utilisation Thereof

Membership fee and contribution from the members.

Voluntary donations by members of the Association, individuals and various charitable organization and other agencies involved in social and community welfare work.

Business activities i.e., conducting educational tours etc. that will raise revenue for the association to achieve its objectives.

Funds available to the Association shall be utilized with all sincerity and justice towards fulfilling the aims and objects laid down by the Association.

Audit Of Accounts

Audit of accounts of the Association shall be carried out every year within three months after the close of the financial year by a firm of Chartered Accountants as appointed by the General Body, for each financial year. Financial year shall be 1st April to 31st March.
The first auditors of the Association shall be appointed by the Executive Committee, who shall hold office till the conclusion of the first General Body Meeting.

OPERATION OF BANK ACCOUNTS

The bank account or accounts of the Association shall be jointly operated upon by any two of the following:

President

General Secretary

Treasurer

The accounts may be opened in one or more scheduled banks

Annual List Of Executive Body Of The Association

The list shall be prepared regularly and filed every year with the Registrar of Society, Vijayawada, Andhra Pradesh as required under Section 4 of the Societies Registration Act, 1860.

Legal Proceedings

The Society may sue or be sued in the name of the President / General Secretary as per provisions laid down under section 6 of the Societies Registration Act, 1860, as applicable to the VIJAYAWADA, ANDHRA PRADESH.

Amendments to the Rules and Regulations

The constitution of the Association shall not be amended, altered, changed or replaced except at a meeting of the General Body especially convened for this purpose, by giving at least 30 days notice and 2/3rd majority of the members present in the meeting.

Minutes of the proceedings of every Executive Committee meeting and of every General Meeting shall be recorded by the General Secretary and signed by the President / Chairman of the meeting and placed on record.

Dissolution and Adjustment of Affairs

If the Association needs to be dissolved, it shall be dissolved as per provision laid down under Section 13 and 14 of the Societies Registration Act, 1860, as applicable to the Vijayawada, Andhra Pradesh.

Minutes

Regional Chapters

For the purpose of advising and assisting it on matters concerning its functions, the Executive Committee may constitute such Regional Chapters as and when it deems fit for one or more of the regional constituencies, viz Delhi, Mumbai, Bangalore, Madras, Hyderabad and Calcutta or such other constituency as may be specified by the Executive Committee.

The Regional Chapter shall be constituted in such manner and exercise such functions as may be prescribed.

Rules of Regional Chapters

The Executive Committee subject to the approval of the General Body may from time to time make subsidiary rules consistent with these rules for the regulations of its own proceedings and the proceedings of any Regional / Sub Committee as well as the General Meetings of the Association.

Affairs of the Association shall subject to these rules (and the General control of the members in General Body meeting) be managed by the Executive Committee.

Application of the Act

All the provisions under all the section of the Societies Registration Act, 1860, as applicable to the VIJAYAWADA, ANDHRA PRADESH shall apply to the Association.

S.L No	Agency Name	Contact Person Address	Designation
1	Gummadi Educational Consultants	Sampath Kumar Gummadi,D No 39-9-1, 4th Floor Sailok Complex, Labbipet, Bundar Road, Vijayawada -520010, AP, India	President
2	Be Best! Consultants	Karambir Kaur,40-6/1-1, 4th Floor, Shriya Complex, Revenue Colony, Moghalrajpuram, Vijayawada -520010, AP, India	Vice President
3	Be Best Consultants	Ranganath Mummadi 40-6/1-1, 4th Floor, Shriya Complex, Revenue Colony, Moghalrajpuram, Vijayawada -520010, AP, India	Secretary
4	SVE Consultants Pvt. Ltd	Venkateswara Rao Uppalapati D.No 13-147/1, Road No 3, Tulasi Nagar, Vijayawada - 520007	General Secretary
5	Sreekanth’s Bridge Consultants	Sreekanth Gurrala 40-1-140B, 1st Floor, Madina Masjid Street, Beside M&M Showroom, M.G.Road, Vijayawada - 520010	Treasurer
6	KITES Consultants	Dinesh Cherukuri Opp. Indraprastha Hotel, Pinnamaneni Poly Clinic Road, Municipal Employees Colony, Acharya Ranga Nagar, Vijayawada	Member
7	Sreekanth’s Bridge Consultants	Karunamayi Adapa 40-1-140B, 1st Floor, Madina Masjid Street, M G Road, Vijayawada.	Member